Top 10 Personal Productivity Steps Every Entrepreneur Should Implement Everyday

How well are you making use or your time daily? Are you always productive? There are many people wanting to know how to become more productive. I came up with 10 ways that you can become more productive with your day. Let’s see if you do any of these things. These 10 ways are in no particular order.

1. Exercise!! We all get stressed with our jobs. Whether your stuck in a cubicle for 8 hours or work from home like I do, we all obtain stresses in our lives. Exercise improves mental health so you can deal with future stress in a better way. Physically fit people tend to have lower rates of anxiety and depression than sedentary people. Most people that are stressed sit at a desk.

2. Hydrate!! Drink water!! Not tea or coffee. Caffeine, which most of the population will consume to become “more alert and focused”, actually depletes your body of water. Your brain is made up of 70% water. So more you use your brain, the more water it needs to replenish. Caffeine with a lot of brain stimulation is very counter-productive. Ever heard of the expression: “water is life”? Caffeine slowly kills you!

3. No Phone calls. I work at home, and when I am working my phones are shut off! Phone calls can be very distracting and can cause you to lose focus and get off track. Set aside some time on your break to check your voicemails and call backs.

4. Take a break every hour. Yes, I said every hour. We as humans have a very low attention span. (Mostly because of a poor diet and lack of proper hydration.) Most of us work at a computer. Our brains and our eyes need the break. Set an alarm to take a 10 minute break every hour to allow your brain and eyes to recover. Talk a walk, get some fresh air. Your body and posture will definitely thank you also.

5. Don’t multitask! Studies have shown that multitasking lowers your IQ! You lose focus and start drifting away from the daily plan you set for yourself. As entrepreneurs, we all have a lot on our plates. Multitasking may be the way to deal with all the things we need to do, but we were all told to take 1 step at a time, for if we take too many steps, we may stumble.

6. Eat a healthy balanced diet. This may scare you, but carbohydrates should be at least 60% of your diet. I know, you may disagree. CarboHYDRATES secrete the hormone Serotonin which allows your brain to process information faster and more efficiently. This will increase you mental alertness and therefore will lead to better productivity. I could go on and on with this subject, but I won’t for now. Stay tuned for a more informative article on this topic.

7. No emails! This is probably the biggest NON Productive activity that you can do. This means you have to get on the internet to see your emails and with all of the advertisements and junk email offers, this will KILL your productivity. For entrepreneurs, this IS the biggest killer of personal productivity. Set aside sometime to do this, preferably at the end of you workday.

8. Stick with your plan! You should have written out or even have a spreadsheet of what you will do everyday to become more productive. Stick with it!! If there are 5 tasks you need to do to be productive, then your goal is to do those 5 things before anything else!

9. Set a regular sleep schedule. You should go to bed and get up the same time everyday. Sleep is a behavior. Being consistent with this good behavior will lead to increase energy in the morning and good night rests in the evening.

10. Balance your family life. This one is HUGE!! I read an article (don’t remember where, though) where more than half of divorces are work related, meaning one of the two spouses works too much or travels too much and is not their for the other. Make sure you take the time to spend with your families. There is NOTHING more important. You should set time everyday with your spouse/significant other and your kids.

“Other things may change us, but we start and end with the family.” – Anthony Brandt

These top 10 personal productivity steps should be implemented everyday to be successful. I know there are many more things you can do, but these 10 work for me and my team.

Personal Productivity for Internet Marketers: 4 Tips to Keep You on the Path to Results

In this industry, it is extremely easy to get distracted from what you’re doing, and lack of focus is one of the biggest killers of possible success. You’re working at home, you’ve got tons of distractions, and at times you feel like information overload is drowning you. But you can manage yourself more effectively and keep on the path to making money if you focus your efforts.

Here are 5 personal productivity tips for internet marketers.

1. Work in Highly Focused Blocks

One of the easiest ways to power through and make some real progress is to develop a laser-pointed focus. Set a timer and focus on one thing at a time. I find that an hour spent just doing one thing can be highly productive. Then take a ten minute break to move around or even meditate, and then do another hour-long session. This is great for eliminating the horrible habit of multitasking.

2. Start Off Your Day With a Workout

A powerful way to keep your mind and emotions functioning properly is a daily workout. A lot of internet marketers wake up and stumble groggily to their computer, just to turn it on and get right to work–often with their breakfast in hand.

Take a moment to let yourself wake up, then charge yourself with a good 30 minute to 1 hour workout. There are many good reasons this is smart and healthy–just looking at the physical condition of most IM’ers should be reason enough–but you’ll be amazed at what exercise does for personal productivity.

3. Never Turn On Your computer Without a Plan

Every time you sit down in front of your computer, decide what it is you want to accomplish. Don’t give yourself too much to do, and don’t deviate from the plan unless absolutely necessary. If you don’t do this, its way to easy to start running around the endless connections of the internet, getting lost in a maze of your own making.

4. Make a Vision Screensaver

Goals are an extremely important component to personal productivity. You need to have something to set your sights on–something on the horizon–in order to find the energy and focus for tasks at hand.

Have you ever heard of a vision board? A vision board is when you make a collage of images that represent everything you want in life, and then you hang it up in your office so you can look at it everyday. It might show financial possessions, the home you want to own, activities you imagine your successful self doing it offers immediate inspiration every time you look at it.

The Vision Screensaver is similar, but it’s on your computer. Open up a simple program like Microsoft Publisher, and then find images all over the web–there are plenty and it’s easy to find good ones. Assemble them in a collage. Consider putting a white box in the middle of this collage that states a specific, monetary goal–for example: “By November 3, I will create $5000 a month in passive income.”

The goal is, of course, up to you.

Now turn it into your screensaver so you see it every time you go to work. Very powerful.

5. Practice Disciplined Email Management

One of the most distracting tools online are our email accounts–well, if you ignore Facebook (you should really starve yourself from Facebook unless you’re off work). It’s so easy to pop into our email accounts to see if there’s something important and then next thing you know you’re running around doing a million things everyone else wants you to do.

Follow some of Tim Ferris’ email rules from The Four Hour Workweek. Only check your email twice a day–one time about 2 hours after starting work, and one time 2 hours after lunch is over. Let people know what times you check so you don’t have problems, and handle all your emails at designated times. See Tim’s book for more of his ideas.

I even outsource my email. My Filipina virtual assistant runs the account, as well as others, for me, and she emails my personal account if we really get something she can’t handle on her own. Works like a charm, and my personal productivity has gone through the roof.

The Key to Personal Productivity – Performance Accountability

I read that only 1% of us are going to reach our goals. How does that sit with you? I didn’t believe it at first, but I continued reading and it became more clear. Most everyone has goals and ideas for a better life but they feel content with just thinking about it. Their personal productivity is something they’d like to work on, but don’t make time for. Maybe they would not agree or admit that, but it is what their actions are saying about them. Only 1% take action and are determined to do whatever it takes to accomplish what they have set out for themselves. Sad, but true!

I am not sure about you but I have a new goal to be one of those 1%!! There are all sorts of secrets to success, and different things work for different people. There is great advantage in performance accountability which can really kick things up a notch. You can create an advantage for yourself that will make it harder to fail and easier to win. Here are some ideas that will make a difference for you in your personal productivity if you are seriously committed 100% to your goal.

1. Choose something you want to achieve or accomplish in the next 90 days? It should be big and bold!

2. Make sure you believe it is possible and that you deserve it. Check in to make sure you are 100% committed! Ask yourself, “am I willing to do whatever it takes?”

3. What are the milestones within every 30 day period? You will be able to measure your progress if you know what’s next and can keep moving forward. Plan all the milestones out ahead of time as your map of what small steps need to be taken to get to the end result.

4. If you are unsure of what the milestones may be then look at the stories of those who have achieved something similar. Ask people for help if you need more ideas about the milestones. Do your research and due diligence and get as clear as you can to feel ready to take the first as well as the second and third step.

5. Declare your 90 day objective everywhere you go and everywhere you are. Talk about it on Facebook, on twitter, on your blog, at networking events, at every place you can! This is accountability at it’s best!

6. Seek out 10 people who will be your cheer team. They can be friends, family, strangers, new friends… doesn’t matter where they come from but ask 10 people if they would be interested in being a part of an experiment you are having and be on your cheer team. At least 75% of them must be active online and use Facebook and twitter regularly. You will share with them what you are working to accomplish and ask that they check in with you at least once a week… the more the better and see how you are doing. Ask them to encourage you and ask them to talk about you and what you are doing on Facebook and twitter. Have conversations with them in those places.

7. Seek out thought leaders in your niche or people who are high profile and successful people you look up to. Be a fan of theirs on Facebook and follow them on twitter. Choose the number of thought leaders you will engage with, up to 10. Doesn’t mean they will engage back, but that’s okay. You will tell them that you really admire and respect what they have accomplished and that you wanted to let them know you are inspired to achieve ‘blank’ in the next 90 days. Some may reply and cheer you on and some won’t. The point is that you have put your goal out there in a bigger way. Send a message to them about once a week and share your progress.

8. Now get out there and take action. Talk about what you are doing every day. Maybe even make a new blog category called My Goal to ‘blank’ and update your progress, your wins and your challenges. Talk about the action you are taking on all your social media platforms.

The idea is to make it harder to fail then it is to win. With performance accountability you can’t back out as easy because you have build a whole little community around your goal. It will be harder to make excuses and justify why you aren’t moving forward. This should support your personal productivity to play bigger and work harder then you ever have before! Also it is really important that you support and encourage the people who support and encourage you. Do what you can to promote what they are up to and introduce your social media friends and followers to them and share links to their blogs or opt-in pages. Be an example of what great encouragement and support looks like! The next move is up to you and you only! Take action to move forward and keep putting one foot in front of the next one… you can do it!

My New Favorite Personal Productivity Tool

I was just about to order a journal to become my Bullet Journal when I saw that some people who liked the philosophy of the Bullet Journal said they used the ideas with an online tool called Workflowy. While I’d used or looked at least a dozen online to-do list tools over the years, I was unfamiliar with this one.

So before I ordered the journal, I checked out Workflowy. And fell in love!

I realized that all the other personal productivity tools I’d tried over the years forced me to adjust my thinking a little or a lot to use the tool. That’s why I kept going back to pen and paper for my daily to-do list. It just matched how I thought about my day. But Workflowy lets me organize my plans and thoughts exactly the way my brain works. And it’s so flexible, I imagine it would work for people whose brains are different from mine – everyone else, I assume.

Fundamentally, Workflowy is the simplest tool ever. It lets you create an infinitely deep nested set of lists. That’s it! But it turns out that’s so powerful.

You can have as many levels of nested lists as you wish. Many people start at the top with ‘Work’ and ‘Personal’ and drill down into each of these areas. Since I work at home, these two areas blur into each other, so I’ve found it more helpful to have one area called ‘Planning’ where I put all my monthly and weekly goals and daily to-do lists, and another called Projects with all my client and business project plans. I add personal tasks into my daily to-do lists.

If your mind is able to handle things in a more hyperlinked way, you can just have your lists of projects and add a “today” tag to the tasks you want to accomplish today. Then, search on “today” and you’ll end up with your daily task list.

I don’t do it that way because I’m consistently overly optimistic and would tag way too many tasks and doom myself to failure every day. So I move the ones I want to accomplish from my projects area to a daily to-do list, actually assigning a duration to them so I don’t have eyes bigger than my schedule.

You can mark an item complete and toggle the settings so that completed items show or are hidden. I usually have it set so they are hidden. It’s great to mark an item complete and have it just disappear!

You can perform other actions on an item:

  • duplicate it
  • delete it
  • move it
  • indent it in the hierarchy
  • outdent it in the hierarchy
  • add a note to it
  • share it with someone else

Performing any of these actions on an item affects all the items nested beneath it.

You can tag items which allows one to search for all the items with that tag. For example, I’ve used tags for clients so I can search for all items related to a particular client.

Now here’s the mind blowing part. The items don’t have to just be tasks, they can be anything you want.

So you can add subitems to your task to get groceries which is your grocery list.

I create a list with subitems for notes from a client meeting. Of course, this list has the client tag added to it.

You can star favorite items to get back to them very quickly. Each day, I star the day’s to-do list so I can jump back to it easily any time during the day when I’ve been working in another area of my hierarchy.

You can tell Workflowy to send a daily email summary of all changes. Another setting has Workflowy save a backup of the current file to Dropbox.

A favorite feature of mine is that Workflowy is available as a Chrome widget on my desktop as well as in a browser window, and has apps for my iPad and iPhone. I believe there’s also an Android app.

And there’s no saving – all changes are autosaved and updates are available immediately on any of your devices. So seamless!

Workflowy is free to use up to 250 items. If you want more than that – I quickly did – it costs $49/year.

I think the key to Workflowy’s power is that you can put everything into it – tasks, notes, lists – and have a great overview of your life and/or business. But at any time, you can click on an item to change to a page with just that item and those under it. So you can drill down to the most detailed aspect of something and see only that while you’re working on it.

Some tools are good at giving you the big picture. And others let you lay out all the details. But Workflowy gives you the best of both worlds. You can choose to look at the high level areas, or just focus on the details of one small corner.